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Registration ProcessAll registration for ArrowCorps5 will be completed by paper forms that will be mailed into the national office. All Arrowmen must register for ArrowCorps5 through their local councils if they wish to participate in this once-in-a-lifetime service event. The information below is directed to local councils and lodge leadership and was mailed to your local council offices at the of September. Whether you plan to attend an ArrowCorps5 site with members of your lodge contingent or not, you still must have all your registration materials sent in through your local council. Contact your lodge leadership for more information on how to register locally. Be sure you contact your lodge leadership and give them your $100 deposit per person, per site well before the February 1, 2008 registration deadline. Below you will find links to information about the registration process and some
of the forms that were mailed to the local councils to help you in planning
your ArrowCorps5 experience.
Letter From the Chief Scout ExecutiveTo: Scout Executives It is my pleasure to introduce an exciting historical opportunity for the Boy Scouts of America to exercise leadership in service to our nation's forests. The Order of the Arrow's 2008 program of emphasis - ArrowCorps5 - is a joint effort between the OA and the U.S. Forest Service ("USFS") to provide much needed work at five USFS sites across the country, work that would otherwise go undone. The USFS sites range from Mark Twain in Missouri, Manti-La Sal in Utah, George Washington and Jefferson in Virginia, Shasta Trinity in California and Bridger-Teton in Wyoming. Planning for this project has been underway for almost three years. The ArrowCorps5 Project Reservation Information packet is enclosed. Please review this information carefully with your lodge chief and lodge adviser, assure the youth and adult Contingent Coordinators are appointed by October 15th, and take an active role in promoting and encouraging your lodge membership to participate in this once-in-a-lifetime event. With the theme Five Sites, Five Weeks, Five Thousand Arrowmen - the ArrowCorps5 project will be the largest single service project in the history of the Boy Scouts of America and promises to inspire Arrowmen to greater service in your council. ArrowCorps5 is just the type of creative outdoor program envisioned by [the Boy Scouts of America's] 2006-2010 Strategic Plan. As we approach the BSA's 100th anniversary, this project presents a unique opportunity to showcase the timeless values expressed in the Scout Oath and Scout Law, provides greater visibility to our outdoor program and desire to protect the environment, and serves as an excellent starting point as we begin developing collaborative relationships and strategic alliances with other organizations. Finally, councils that meet the Trailblazer program requirements will receive special recognition at the 2008 annual meeting in San Diego, California. Please join me in promoting and supporting the ArrowCorps5 project. Robert J. Mazzuca
Who can Attend?Youth and adult Arrowmen who are registered members of the Boy Scouts of America and have their council's approval, are eligible to participate in ArrowCorps5. Participants must meet the Philmont height and weight guidelines listed in the reservation brochure. Youth members must be at least 14 years of age by June 1, 2008. All participants must register as a member of their local council contingent or be a member of an ArrowCorps5 project site staff. An Arrowman may sign up for as many sites as they wish on a first come, first serve basis. Although there are no limits or ratios on youth to adult participation, youth involvement is highly encouraged. Every contingent attending an ArrowCorps5 project must have two-deep adult leadership including provisional contingents that have Arrowmen from two or more councils.
What is the Fee to Attend?The ArrowCorps5 fee is $250.00 per site for participants who pay their fee by May 1, 2008 (postmark date). Fees paid after May 1, 2008 will be $300.00. All late fees must be received by the OA Director no later than May 31, 2008. The fee includes eight days of program, 20 meals, safety equipment, insurance coverage, recognition items and a full day of recreation.
How are Reservations Submitted?The enclosed Council Contingent Coordinator Appointments (Form A) is your council’s initial reservation to participate in the 2008 ArrowCorps5 service program. The completed form should indicate who the youth and adult coordinators are for the council, along with an estimated number of participants planning to attend ArrowCorps5 (Your estimate neither commits the council nor secures ArrowCorps5 spaces). The form is to be forwarded to the national OA office by November 15, 2007. To lock in the ArrowCorps5 spaces desired, each council must complete the enclosed Council Deposit Transmittal (Form B) accompanied with a non-refundable $100.00 per participant, per site deposit by February 1, 2008. No individual reservations will be accepted. All sites will be filled on a first come, first serve basis, so councils are encouraged to register and send in their deposits early. There are only 1,000 spaces per site available. All payments must be transmitted through the local council office and accompanied by a transmittal form. Cancellation and Refund Policy The $100.00 per-person deposit is transferable to a substitute within the same council on a one-for-one basis but it is non-refundable, and may not be applied to the balance due for another person. Participants canceling their reservation after May 31, 2008 will forfeit their entire ArrowCorps5 fee.
How do We Get to the Site?The responsibility of transporting participants to project sites safely rests with the council contingent coordinators. Depending on the size of each contingent and project site selections, several councils may want to arrange transportation together, such as carpooling or renting a bus. Specific information on how participants not traveling with their council contingents can attend will be released through the ArrowCorps5 website. Transportation from major airports to project sites will be made available for a small fee.
Where will We Stay?ArrowCorps5 participants will be camping in or near their project sites and will need to bring their own tent and sleeping gear. Once registered, participants and staff will be sent a list of necessary items to bring for the site(s) they are attending. The ArrowCorps5 website will also provide information about programs that will be offered at each project site. This will include information about recreational opportunities, special events, religious services, opening and closing campfires, and special guests.
How do I Submit My Trading Post Order?All participants, staff and non-participants will be required to pre-order their ArrowCorps5 merchandise through the Trading Post Portal on www.oa-bsa.org. Unique ArrowCorps5 merchandise will be available for ordering after January 1, 2008. All items will be shipped to both participants and non-participants after April 15, 2008 and in time for your ArrowCorps5 adventure. After placing an order, Scouts and Scouters should print a copy of their order.
Staff ApplicationsAll Arrowmen interested in being considered for an ArrowCorps5staff assignment must complete the Staff Application online, print, and mail to the Incident Commander of the site(s) they are interested in staffing. A staff member hoping to serve at more than one site should submit a separate application for each site. (Incident Commander contact information will be provided on the application.) All staff registrations must be received by February 1, 2008 by the Incident Commanders. Once approved by the Incident Commander, staff members will be notified by the national office and mailed a Staff Fee Transmittal. This form serves as confirmation of your appointment to staff an ArrowCorps5 site. Assistant squad leaders must be at least 16 years of age and squad leaders must be at least 18 years of age by June 1, 2008. All other staff members must be 21 years of age or older by June 1, 2008. Scout Executive approval is mandatory for all ArrowCorps5 staff applicants. Click to download and fill out the staff application [PDF] Reservation PacketThe below information was sent to local council in September, please contact your local council and lodge leadership for additional information. Council Contingent Coordinator Appointments (Form A) Council Deposit Transmittal (Form B) Staff Application Council Trailblazer Recognition DVD and Promotional Packet Trading Post Orders Administrative, Transportation and Program Information Downloadable PDF FilesLetter from the Chief Scout Executive [PDF] Reservation Information Sheets [PDF] Contingent Registration Overview [PDF] Trailblazer Council Information Sheet [PDF] Form C - Participant Agreement and Information Form [PDF - Form Fillable] Medical Form [PDF - Form Fillable] Recreation Descriptions for all sites [PDF] The downloadable ArrowCorps5 files are in "Portable Document Format" (PDF) and require Adobe Reader to view and print. For more information about this file format click the link below. Get Information about the PDF format and how to read it. Revised 2/05/2008 |
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