Information for Contingent Leaders
Dates and Location
The 2012 National Order of the Arrow Conference will begin with dinner on Monday, July 30, 2012 and conclude following breakfast on Saturday, August 4, 2012. The conference will be held at Michigan State University in East Lansing, Michigan. All council contingents can select arrival times for Saturday, July 30, through the NOAC registration area at https://registration.oa-bsa.org. Contingent leaders will be notified when the contingent arrival registration is open.
All Arrowmen who are registered members of the Boy Scouts of America and have their council's approval, are eligible to participate in the 2012 National Order of the Arrow Conference. All guests must register as a member of a council contingent or be a member of the conference staff.
The conference fee is $420.00 for youth and adult members who pay their total conference fee by April 30, 2012 (postmark date). Conference fees paid after April 30, 20012, will incur a late fee. All late fees must be received by the OA Team Leader no later than June 30, 2012. The fee includes five night's housing, 14 meals, program and support materials, registration materials, and recognition items during the six-day conference.
To secure the youth and adult spaces desired, each council must complete the on-line Council Contingent Reservation Form via the NOAC Registration area at www.registration.oa-bsa.org accompanied with a nonrefundable $100.00 per-guest reservation deposit. No individual reservations will be accepted. All contingent reservations must be transmitted through the local council office and accompanied by a transmittal form. The Council Contingent Reservation and Deposit Transmittal forms can be found and downloaded from the NOAC Registration area at www.registration.oa-bsa.org after October 15, 2011.
Encourage adult Arrowmen in your lodge to establish a special fund to help youth members attend and share in the conference spirit. Your lodge and Scouting will benefit for years to come.
NOAC guests will eat in the University dining halls beginning with dinner on the first day of NOAC and concluding with breakfast on the last day of the NOAC. Each meal will include a main dishes, sides, beverages and desserts. Meals at NOAC are a great way to connect with Arrowmen from around the country or to meet up with Arrowmen you have not seen in a long time.
Guests will be staying in the University’s resident halls. Guests are encouraged to bring a fan with them for the evenings. Each floor within the resident hall has their own male/female bathroom facilities with showers, sinks, and toilets. Each resident hall will also have a NOAC Housing staff member assigned to each resident hall. Each room will include linens, a pillow and towels.
NOAC Security will be present around the University 24 hours a day to provide for a safe environment for guests and staff. Security personnel will be present at arena shows and other major NOAC events. While at NOAC, if you need help, check in with a NOAC security staff member or an information booth. For immediate concerns where NOAC security is not available, guests are advised to dial 911 or go to a university staff member.
At NOAC, there will be plenty of walking so it is best to be physically fit. Be sure to bring comfortable walking shoes and remember to drink lots of water.
OA Trading Post
Patches, neckerchiefs, hats, t-shirts, mugs, luggage tags, magnets, bolos, and more! By March 1, 2012 the official NOAC 2012 Trading Post will open and Arrowmen will be able to complete their NOAC pre-order online at www.tradingpost.oa-bsa.org. Once online, Arrowmen will be able to view all of the official memorabilia and gear commemorating NOAC 2012. The conference logo will not be released until the first day of the conference, but each item description will give an overview of each item sold.
Onsite at NOAC 2012, the official trading post will be complete with NOAC memorabilia, Order of the Arrow items, patches, prints, and figurines from the National Endowment, and ScoutStuff supplies.
Arrowmen are encouraged to pre-order their NOAC memorabilia and gear as some items will sell out before the conference.
What to Pack
- Field Uniform
- Scout shorts or pants
- Scout shirt, short-sleeve casual
- Scout khaki web, or leather belt
- Scout socks
- Scout hat or conference cap
- Order of the Arrow sash
- NOAC T-Shirt, Contingent T-shirt, or Scout Shirt
- Scout shorts or Pants
- Scout khaki web leather belt
- Scout socks
- Scout or conference hat
Guests when attending shows, training seminars, and meals should be in their full Scout uniform. The activity uniform may be worn during recreational events such as extreme sports, games, or afternoon activities.
It’s suggested to pack at least six days (conference length) of activity clothes not including travel days. Contingent leaders will need to advise contingent members on what to pack during the pre and post conference travel.
While traveling to and from NOAC aboard planes, trains, buses, or automobiles, youth and adult leaders need to wear the official Scout Uniform per their BSA tour permit. Your contingent leader will adviser that Arrowmen need to bring for pre and post conference travel.
Recommended Personal Equipment
- Beach towel (towels are not to be taken from residence halls)
- Personal water bottle
- Emergency phone numbers (including work numbers)
- Soap/Shampoo for shower
- Towels/wash clothes for showers (prepare for at least six days)
- Sleep clothes
- Sun glasses
- Shaving kit
- Alarm clock
- Small portable fan
- Notebook and pen or pencil, for note taking during training
- Phone/Phone charger
- Spending money (NOAC merchandise, snacks, food during travel days)
Founder’s Day T-shirt Screens
Don’t forget to bring a t-shirt or use a Scout shirt to get your official Founder’s Day silk screen. It’s suggested to bring one or more blank T-shirts for this purpose.
Trading Post Reserved Orders
Contingent guests and conference staff members will be able to purchase trading post items online at www.tradingpost.oa-bsa.org. The trading post will open after March 1, 2012. This will help avoid long lines and possible disappointment in attempting to purchase merchandise at the conference. Additional items not found on the Web Portal will be available for purchase at the conference.
All mail orders will be shipped from the conference site between July 30 and August 4, 2012. Reserved orders must be picked up on July 30 or July 31 of the conference.
Only cash, Traveler’s checks and credit cards will be accepted at the trading post during the conference.
Each guest will need to submit an official BSA Annual Health and Medical Record. Any necessary waivers for activities such as waivers will be posted this webpage. Any contingent forms will be posted here.
Emergency Contact Number at NOAC
The emergency contact number for the 2012 NOAC will be posted to this area once available. When calling this number, callers need to be ready to give the name, council, and council headquarters location. This number is for emergency purposes only.